Tool Category: Other Model Tools

We drafted the following proxy instructions as general guidelines, but show this language to your attorney before using it to make certain that any language complies with your state statutes and governing documents. You can use this language to help your members understand the different types of proxies before they attach their signature to anything.…

You can use this agreement to protect your association from liability when a member hires a contractor to do work in her unit. The agreement requires contractors to be licensed, to have all necessary permits and approvals before starting work, and to be properly insured. It also says that the contractor’s insurance is primary and…

Having employees sign an agreement giving you the right to monitor their Internet and email use can help you get control over a growing problem for employers: decreased productivity due to non-work-related online activities during the workday. Consult your attorney about adapting this agreement for your community’s use.

Here’s a memo we drafted with the help of human resources consultant Patricia Anderson. The memo introduces the employee referral program to your staff and explains the rules. This is just an example. You will need to draft your own rules for your program.

The clause you include in your contract should say that if a project takes longer to complete than the contractor estimated, the contractor must pay the community association any damages that the delay causes. These damages will include out-of-pocket costs, consequential damages, and any other damages the association can prove. Talk to your attorney about…

You can adapt this Model Notice to inform members that the board will be enforcing previously overlooked rules. The notice stresses the importance of community rules. It’s important that your letter, like ours, tells members the specific plans you have for reviving rules, such as giving members a grace period in certain circumstances. Show this…

This resolution can be used as a template to temporarily suspend enforcement of a rule, community-wide (here, the exception refers to seasonal door decorations). The resolution includes a “sunset provision” saying that the exception will expire if it’s not renewed by a specified date. For suspensions for items that are season-specific, carefully think about the…

Here’s a Model Notice you can distribute to members periodically and whenever a bedbug infestation is reported in the community. The notice describes how to recognize bedbugs and what to do to control and eradicate an infestation and prevent future infestations.

The following memo emphasizes the point that association employees should refer the victim of an accident, crime, or other incident to you and tells them what not to say to the victim in that event. Distribute the memo to your employees, and periodically remind them about it when you review community procedures with them.

Adapt the five key details in this model view protection bylaw for your own. It can help make your terms enforceable when and if there is a dispute. Show this bylaw to your attorney before using it.