Tool Category: Model Letters

Here is a Model Letter that you can adapt and use if an employee’s misconduct persists after an oral warning has been given. Keep the letter simple, and describe the grounds for termination in a general way.

You can adapt and use this model letter to announce a planned renovation project to your community’s members. The letter tells members about an upcoming renovation project, explains how the project will benefit them, notes when the work will take place and what inconveniences they can expect, and includes a telephone number and an email…

Because every situation is different, there’s no boilerplate letter that all association managers can use to inform members of the need for a special assessment. Still, there are common threads in what an effective letter should cover.

It’s important to take immediate action as soon as it becomes clear that a member is attempting to resolve a grievance by withholding assessments. Work with your attorney to adapt the following letter for your use, and to ensure it complies with the Fair Debt Collection Practices Act.

You can use this model letter to notify association members that a crime has occurred at the community. The letter briefly describes the crime and where it happened, encourages members to take precautions to protect themselves, and tells members that if they notice any suspicious activity, they should report it to the local police. Show…

Here’s an example of a letter you can send to your members to announce the new and convenient option they have for voting on community association matters. Before you adapt this letter to meet the needs of your community, consult your attorney.

After finding a homeless individual in the community you manage, it’s helpful to send a letter to residents assuring them that the association is aware of the problem, has taken care of it, and will continue to monitor the situation. The letter is also a good opportunity to advise residents about how their actions can…

Here is a letter you can adapt and send to all members, informing them of volunteer opportunities in your community. It explains the scope of a volunteer’s duties and how volunteering can help maintain community property values and keep association fees low.

Use this template when an election requires secret ballots.

You can send a letter like ours periodically to remind members that they can prevent mold problems using simple maintenance tasks. Mark your calendar so that you remember to send it once, or even twice, a year. If your community is in a part of the country that experiences a rainy season, or a wet…